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Job Summary:

NAVIS is excited to be hiring an experience Payroll & Benefits Specialist in our Bend, Oregon offices!

The Payroll & Benefits Specialist is responsible for the day-to-day administration and accurate processing of NAVIS payroll and benefits.  This position serves as the main point-of-contact for all NAVIS employee payroll and benefits questions.

DUTIES & RESPONSIBILITIES:

- Process and reconcile payroll on a bi-weekly basis to include garnishments, deductions, withholdings, paid and unpaid leave adjustments and accruals, variable compensation, and other payroll related functions

- Update and maintain all employee information accurately within the payroll system, employee benefits platform and employee hard files as reported in Employee Status Change forms and Offer Letters

- Work closely with Human Resources and other departments on all applicable payroll and benefits matters

- Review Employee Status Change forms as presented by Human Resources and approve/decline as appropriate

- Respond to requests for verifications of employment

- Reconcile monthly benefit plan enrollments to ensure accurate reporting and deductions for eligible employees and reconcile monthly insurance billings for Accounts Payable

- Resolve complex payroll issues through analysis of data, payroll/accounting principles, and critical thinking skills

- Validate accurate and timely annual and quarterly payroll reporting

- Reconcile and process variable compensation plans for Contact Center

- Work closely with Contact Center Director on variable compensation plan changes to ensure wage compliance and feasibility of processing

- Handle all state and federal payroll setup, reporting, and inquiries regarding income and taxes

- Prepare materials and presents information to small and large groups for matters relating to payroll, benefits for new hire orientation and open enrollment

- Administer and track employee benefit programs to include health insurance, 401(k), flexible spending plans, life and disability insurance, COBRA, and other related benefits

- Work closely with benefit vendors, partners, and stakeholders on various payroll and benefit reports

- Prepare documentation for annual 401(k) audit by working with vendor as well as CPA on required materials

- Maintain retention compliance for terminated employee files

- Maintain employee confidence and protect payroll operations by keeping information confidential and secure

- Other duties as assigned

QUALIFICATIONS:

- Associates degree in Accounting or 4 years of experience processing multi-state payroll and benefits and/or combination of education and experience

- Intermediate payroll software skills required; Paylocity experience preferred

- Intermediate knowledge and understanding of federal and state regulations and wage and hour laws

- Working knowledge of, and ability to apply, payroll best practices

- Intermediate Microsoft Excel skills and experience creating, maintaining, and processing payroll and benefit related reports

- Ability to manage multiple tasks with competing deadlines in an efficient and effective manner

- Strong interpersonal (verbal and written) communication skills with experience interacting with all levels of management, as well as the employee population as a whole

- Solid decision-making, problem-solving, and analytical skills

- Excellent data entry skills with superior attention to detail

- Ability to analyze information and processes and suggest improvements

POSITION LOCATION:

This position is based at our Bend, OR offices.

NAVIS OFFERS:

- An inclusive, fun, values-driven company culture – we’ve won awards for it

- A growing tech company in Bend, Oregon

- Work / Life balance - what a concept!

- Excellent benefits package with a Medical Expense Reimbursement Program that helps keep our medical deductibles LOW for our Team Members

- 401(k) with generous matching component

- Generous time off plus a VTO day to use working at your favorite charity

- Competitive pay + annual bonus program

- FREE TURKEYS (or pies) for every Team Member for Thanksgiving (hey, it's a tradition around here)

- Your work makes a difference here, and we make a huge impact to our clients’ profits

- Transparency – regular All-Team meetings, so you can stay in-the-know with what’s going on in all areas our business

- We support local businesses and they support us - get perks just by flashing your NAVIS badge

- Forget your standard potluck - we take our company events to the next level! Annual "Pow Day" at Mt. Bachelor, fiscal year celebrations, summer shindigs, and holiday parties, and more

- Cold-brew coffee on tap

- We go ALL-OUT for Halloween (it's a thing for us)

How to apply:

Approved