What You Get to Do! The Payroll and Benefits Administrator is responsible semi-monthly payroll, benefit administration, HRIS reporting and analysis, supporting all companies. This role will perform multi-state, multi-company payroll processing/reconciliation and benefit administration.
Payroll Duties: • Process semi-monthly multi-state, multi-company payroll for 170+ employees using ADP Workforce Now. • Ensure accuracy in all transactions including maintaining related records, payroll reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, documenting and updating procedures, preparing accounting reports, and special reports for management. • Ensure all regulatory reporting is completed timely. • Process off cycle, special and bonus payrolls. • Review and assist with solving problems identified on various payroll and timekeeping reporting including but not limited to missing punches, hours worked, overtime pay, paid time off. • Maintain payroll files, audit payroll records, correct errors, and maintain accurate of team keeping system on a regular basis. • Ensure correct benefits deductions from payroll and administer deductions in arrears when necessary. • Answers questions from department and company leadership related to pay and benefits deductions and resolve any issues. • Prepare payroll GL reporting for load to Accounting systems. Partner with Accounting to ensure accurate reporting and troubleshoot resolve any reporting issues. • Prepare and track all time off accruals. • Provide time and attendance training to new managers or approvers, including processing and documentation requirements. • Meet professional obligations through efficient work habits such as meeting deadlines, honoring schedules, attending and actively participating in meetings and proactively seeking ways of effectively streamline and automate the processing of payroll.
Benefit Duties: • Assist the HR Manager with the annual Open Enrollment process. • In conjunction with the HR Manager, provide full administration of the benefits process, including but not limited to: o Assisting yearly plan design, measure and determine employee eligibility in accordance with the plan, communicate eligibility and facilitate employee enrollment, administer the plan, ensure accurate benefits deductions and adjustments are made in payroll. o Administer benefits enrollments and terminations. • Administer the Family Medical Leave Act (FMLA), as well as any applicable protected state leaves. • Responsible for COBRA administration and compliance in conjunction with the TPA. • Ensure delivery of 401k elections data from TPA and the correct input of data into the payroll system. Process all 401k loan requests in the payroll system. • Assist HR Manager with other duties as assigned.
What You Will Need: • Bachelor’s Degree in related field • 3+ year payroll processing experience for mid– sized company, preferred. • Experience working with ADP Workforce Now platform, strongly preferred. • General accounting experience/understanding. • Excellent written and spoken communication skills. • Understanding of all facets of employee benefits including ERISA, ACA, and how benefit changes coordinate with payroll. • Excellent computer skills with intermediate knowledge of Microsoft Office. • Strong attention to detail and problem-solving skills. • Works well in a team environment and able to thrive independently. • Ability to take direction, meet timelines, and work on a multitude of projects at one time. • Adaptable to fast paced work environment with changing priorities. • Strong work ethic with high level of integrity.
How To Apply
To Apply: For confidential consideration, please submit resume to:
Bend, Oregon or remote in specific states
Commensurate with experience
Thu Dec 10 2020
NAVIS is excited to be hiring a Recruiter to our team in Bend, Oregon!
The Recruiter is responsible for the staffing and talent acquisition within NAVIS. This position works across the organization to determine staffing needs based on business requirements. This person is responsible for hands-on full life-cycle recruiting and plays a crucial role in ensuring NAVIS hires the best possible talent. This position will report to the VP-Talent.
WHAT YOU’LL DO:
Work directly with hiring managers to understand and define job competencies and recruiting requirements for all open positions Conduct pre-screens with candidates at all levels as the first step in the interview process Manage multiple third-party vendors such as staffing agencies, staffing systems providers, and others, as required Work closely with HR team to ensure the best possible candidate experience Lead the creation of a recruiting and interviewing plan for each open position Create and post job advertisements Determine sourcing strategies for open positions, advertising placement, and all related expenses Source passive candidates Recruit entry – Director level candidates Develop a pipeline of candidates in niche areas as determined by market needs and business strategies Work closely with Contact Center leadership and spearhead seasonal recruiting campaigns Track time to fill, cost per hire, and other key recruiting metrics Other ad-hoc projects, as needed
The position will be full-time remote within the U.S.
WHAT WE NEED FROM YOU:
Bachelor’s Degree preferred or equivalent job experience At least three (3) years of recruiting experience required At least one (1) year experience with applicant tracking systems Ability to align recruitment strategy with Company objectives Ability to build professional relationships across cross-functional departments Outstanding PC usage skills and experience – MS Office Suite (especially MS Outlook and MS Excel skills), search engines, web applications, and general PC efficiency Strong verbal and written communications skills Ability to handle sensitive information / situations in strict confidence and in appropriate, professional manner Strong sales and negotiations skills Strong balance of interpersonal / people skills and analytical skills
An inclusive, fun, values-driven company culture – we’ve won awards for it A growing tech company in Bend, Oregon Work / Life balance - what a concept! Excellent benefits package with a Medical Expense Reimbursement Program that helps keep our medical deductibles LOW for our Team Members 401(k) with generous matching component Generous time off plus a VTO day to use working at your favorite charity Competitive pay + annual bonus program FREE TURKEYS (or pies) for every Team Member for Thanksgiving (hey, it's a tradition around here) Your work makes a difference here, and we make a huge impact to our clients’ profits Transparency – regular All-Team meetings, so you can stay in-the-know with what’s going on in all areas our business
ABOUT NAVIS: NAVIS is the only Unified CRM solution for hotels and vacation rental management companies that brings their data and their reservations sales, marketing, and revenue teams together to drive more direct bookings and revenue. Because we believe technology should make you money, not cost you money, we developed our game-changing Revenue Performance Platform™ to transform teams into revenue makers, enabling them to drive, capture and convert more direct bookings. We deliver actionable guest insights so departments can seamlessly sell and market together. The result is always a dramatic increase in direct sales and profit. We guarantee it.
Founded in 1987, NAVIS is a privately held company with headquarters in Bend, Oregon, and growing offices in Orlando, Florida and Reno, Nevada.
We have been named on multiple "Top Workplaces" lists for NINE years running!
NAVIS is honored and humbled to have been recognized as a "Top Workplace" by "The Oregonian" for several years (and again in 2019).
At NAVIS, our Core Values are:
Golden Rule: I treat others as I want to be treated Integrity: I am a person of my word and highly trusted Innovation: I create solutions for difficult business problems Performance: I am part of an ambitious team and my results matter Attitude: I am a positive influence, I love my team and the work we do
NAVIS is an Equal Opportunity Employer (EOE).
How To Apply
Apply online at:
Human Resources Administrator
Fri Nov 20 2020
Why Tetherow? At Tetherow we energize and inspire our members and guests to live, explore, play and connect, and we encourage the same for our team members. We know our team members are our greatest ambassadors and are critical to our success, and we take pride in providing a beautiful environment where they can learn, grow, and thrive while working together to deliver an exceptional experience. We invite you to explore a career with us and join in the fun!
Who you are You are an HR generalist who thrives on ensuring the ‘behind the scenes’ work of HR is taken care of efficiently and effectively. You enjoy offering professional and confidential support for various aspects of HR, including payroll processing, and you are committed to providing excellent service, continually exceeding your team member’s expectations. You also have…
- a minimum of two years of experience with hands-on HR generalist responsibilities, specifically including regulatory compliance and reporting, recordkeeping and documentation management, payroll and electronic timekeeping, benefit administration, workers’ compensation and leave of absence coordination, and employee welfare and safety - an understanding of general human resources policies, procedures and best practices, financial aptitude, and familiarity with state and federal employment/labor laws - a college degree (preferred), or equivalent applicable experience - a proven ability to handle sensitive and confidential situations and documentation; high ethical standards - exceptional written and verbal communication skills and the ability to communicate effectively with all levels in the company - stellar organizational skills, detail orientation and follow-through - the ability to work well independently, and in a task-oriented, team environment, to manage time constraints and resolve problems effectively - experience with ADP Workforce Now and MakeShift (highly preferred) - a professional appearance and pleasant demeanor - the ability to flex your schedule as needed to support business needs - possible Spanish language proficiency (a plus)
What you’ll do - Manage tracking and reporting requirements and be responsive to employment related requests, including employment verifications, workers’ compensation, leave of absence, safety, on-property incidents, and unemployment claims - Provide assistance in the administration of health and welfare plans, including enrollments, changes and terminations; process required documents to ensure accurate recordkeeping and proper deductions - Enter and process bi-weekly payroll for all entities utilizing ADP Workforce Now, ensuring accurate deductions and pay for employees in compliance with federal and state payroll, wage and hour laws and best practices - Maintain payroll system and records to reflect employee changes and updates, including new hire set-up, garnishments, regular pay, gratuities, paid time off and status changes; research payroll and benefit issues/discrepancies and process necessary edits or corrections - Conduct, or assist in the preparation for internal and external audits of payroll, benefits or other HR programs - Manage employee files, documents and HR/payroll recordkeeping, including I9s, W4s and W2s in compliance with legal requirements - Lead efforts of the Tetherow Safety Committee to provide an effective safety/risk management program in compliance with OSHA guidelines and requirements - Support HR team members and functions, cross-training within the department to best support employee and leadership needs
Benefits & Extra Perks - Medical, dental and vision insurance coverage - Chiropractic and acupuncture - 401(k) plan with Company match - Paid time off - Golf privileges - Discounts at Tetherow Restaurants & Golf Shop - $5 Employee Breakfast & Lunch Meals from The Row - Work in one of the most beautiful settings in Central Oregon!
How To Apply
If this sounds like the role for you, go to to apply now!
Express Specialized Recruiting Group
Competitive comp & benefits package!
Wed Nov 18 2020
A well-established and growing Bend organization is growing their team!
Where You Get to Live! Bend, Oregon is the mountain town that has it all! Located in the in the shadows of the Cascade Mountains and surrounded by numerous lakes and rivers, Central Oregon is an outdoor enthusiast’s paradise. Check out the sights and sounds of Bend at:
What You Get to Do! This a new role and will have responsibility over all things HR, Payroll & Benefits related. Human Resources: • Create, implement, maintain, and evaluate all HR policies and procedures and structures, including maintaining company handbook, training materials and SOPs. • Maintain employee records relating to hiring, transferring, promoting and terminating • Process and track all paperwork for unemployment claims and file appeals when necessary. • Respond to requests for information from employees and outside agencies. • Respond to employee questions and resolve issues in a timely and professional matter • Process all personnel action forms. • Partner with management to address ongoing issues, provide guidance and assist with documentation. • Facilitate and document annual employee review process. • Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings. • Conducts or acquires background checks and employee eligibility verifications. • Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance. • Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law. Payroll Administration: • Maintain strict confidentiality of all employee information. • Complete semi-monthly payroll process for all hourly, salaried and commission-based employees. Maintain good record keeping of all payroll files. • Understand and ensure compliance with internal policies and procedures. • Perform all duties necessary for overall time and attendance administration and maintenance. Maintain T&A system for reporting, auditing and communication to leadership team and employees. Maintain accurate company wage guidelines. • Respond to employee and leadership team questions and concerns regarding paychecks, time reporting, PTO and pay policies • Assist with year-end audits, worker’s compensation audits, 401(k) audits and regulatory filings. Handle requests for wage verification, levies and garnishments Benefits Administration: • Research employee benefits plans and vendors to identify those that present the best value. • Design, recommend and implement new benefits programs. Examine possible plan designs and benefits cost changes. • Negotiate with vendors and administrators for best plans, options and rates. • Serve as primary contact for plan vendors and third-party administrators. • Coordinate transfer of data to external contacts for services, premiums and plan administration. • Evaluate and revise internal processes to reduce costs and increase efficiency. • Document and maintain administrative procedures for assigned benefits processes. • Ensure compliance with applicable government regulations. • Ensure timeliness and accuracy of required reporting and fees. • Coordinate daily benefits processing. Handle enrollments, COBRA, terminations and changes. • Oversee maintenance of employee benefits files, maintain group benefits database and update employee payroll records. • Gather employee data and oversee the processing of monthly billings and the preparation of vouchers for payment of administrative fees for all group plans. • Analyze current benefits, evaluating the use, services, coverage, effectiveness, cost, plan experience and competitive trends in benefits programs, and identify the company's stance. • Perform plan audits. Prepare, collect and organize data for actuarial assessments. Review data in conjunction with actuarial evaluation task forces. • Provide customer service support to internal and external customers. Develop communication tools to enhance understanding of the company's benefits package. • Design and distribute materials for benefits orientations, open enrollment and summary plan descriptions.
What You Will Need: • A minimum of three years of experience of HR and payroll experience • Bachelor’s degree in Human Resources or HR Certification preferred • Ability to pick up new software tools quickly • Previous experience working on an ADP platform preferred • Knowledge of current Human Resource processes, practices and employment laws • Excellent customer service, interpersonal, problem solving and presentation skills • Effective oral and written communication skills • Computer proficiency in Microsoft Office Suite • Ability to define problems, research, collect data, establish facts and draw valid conclusions • Familiar with payroll processes and the accounting principles of payroll • Exhibit strong organizational skills and ability to multi-task • Work self-sufficiently, be self-directed • Be organized and efficient under pressure, prioritize and plan work activities, use time efficiently and develop realistic action plans • Handle company records and information discreetly • Maintain confidentiality at all times
How To Apply
For confidential consideration, please submit resume to:
$21-24/hour depending on experience
Wed Nov 18 2020
Here at Webfoot, the hunt is on for a Seriously Great HR Generalist to help our teams succeed as a national leader in the painting & home improvement industry.
In business for over 15 years, our tag line “Seriously Great” can be felt with every interaction had and every service provided. In a never-ending pursuit to be the best, we are seeking an experienced HR Generalist to join our HR team!
In this role, you will be responsible for the coordination and execution of Webfoot Painting and Webfoot Concrete Coatings recruiting timeline and will be responsible for all aspects of the hiring and selection process which includes phone screens, scheduling interviews, interviewing, reference checks, pre-employment screens, job fairs, community networking, new hire orientation and onboarding paperwork. In addition, this position supports the HR functions of payroll, benefits, Human Resources Information System (HRIS), worker’s compensation, unemployment compensation and employee relations. You will be expected to work upto 55 hours per week during busy summer months.
As a locally owned business with expansion reaching several pacific northwest locations, Webfoot has distinguished itself as much more than just a painting and carpentry company; becoming a true community partner offering a suite of complementary property improvement and maintenance services. With a humble beginning and a consistent 35% annual growth rate over the last 12 years, our values have been the same from the start: Community, Teamwork, Being the Best, Not Taking Ourselves Too Seriously…. Seriously. With these values in mind, Webfoot has been the recipient of numerous awards, including the Bend Chamber of Commerce 2012 Small Business of the Year, 2015 Large Business of the Year, Central Oregon’s Builder Assoc. Sub-Contractor of the Year, and has raised and donated over $500,000 to local charities in the community.
Must have 3 years or more experience in Full-Cycle Recruitment/HR Administration Must be flexible and willing to work between 45-55 hours each week Must be able to work well under stress to meet weekly/monthly recruiting metrics Familiar with Google Platforms, applicant tracking systems and HRIS. Valid Driver’s License Must have extreme attention to detail, be a critical-thinker, and problem-solver Excellent communication skills; interpersonal, written and verbal College degree preferred
Health, Dental, Vision and Life Insurance Top Wages – Seriously We Pay Well Generous Paid Time-Off Company Matched IRA Work for a Company That Cares About You
How To Apply
Please submit your cover letter and resume online at
market range for a Head of HR
Tue Nov 17 2020
who our client is and what they need… Our client is a hospice and palliative care not-for-profit organization in beautiful Bend, Oregon. They need a head of Human Resources to collaborate with the CEO and Executive Leadership Team to build human capital solutions enabling the growth and success for the company, employees, and their patients. You will provide HR strategies and programs that align with the company values, vision, mission, and strategic goals.
what you will do… • Provide value-added HR solutions to help improve organizational capability and effectiveness aligning to Partners In Care’s short-term and long-term strategies. • Develop best in class talent recruitment, retention, onboarding, engagement, and employee development practices. • Enhance organizational capability and performance through value-add management development, mentoring, and training programs. • Infuse the company core values into all HR programs including performance management, talent management, compensation, benefits, rewards, safety, onboarding, as well as, employee processes and procedures. • Develop an HR dashboard that informs critical decisions with information related to cost, organizational performance, development, attrition, retention, productivity, and employee engagement and wellness. • Oversee the administration of all benefits, leave administration, FMLA, workers compensation, safety programs, records/employee files management, pre-employment verification process, and any related HR program or policy. • Create a talent management system integrating diversity, equity and inclusion enabling the organization to harness the power of people with different backgrounds, ideas, experiences, and perspectives. • Be a coach and sounding board to the leadership team, develop leadership team building activities, and facilitate strategic planning sessions. • Implement predictive workforce analytics, skill gap analysis, and workforce planning for today’s modern workforce. • Develop mentoring and succession planning programs to build internal talent bench strength while broadening developmental and growth opportunities. • Drive critical HR initiatives in support of compliance, governance, safety, as well as, other value-add services for all employees; ensure management has the tools and knowledge for HR compliance and regulatory requirements.
what you need to have… • 5 + years of HR management experience and SPHR or SHRM-SCP is a plus. • Experience working in a mission-driven organization with change management expertise. • Expert advisor to business leaders on human capital topics and issues. • Ability to provide a modern and forward-thinking mindset aligning HR initiatives to company goals. • Proven experience driving effective employee engagement and communication strategies across a geographically dispersed mobile workforce. • Knowledge of federal and state employment law and regulatory compliance. • Experience with implementation and utilization of HR technology (HRIS systems). • Experience in healthcare management is a plus.